- Category: General Academic Info.
UEAB uses Cum Laude System in classifying its degrees as follows:
CLASS GPA Summa Cum Laude 3.75 - 4.00 Magna Cum Laude 3.50 - 3.74 Cum Laude 3.00 - 3.49 Pass 2.00 - 2.99
The equivalent in the English System is as follows:
CLASS GPA First Class 3.67- 4.00 Second Class Upper 3.00- 3.66 Second Class Lower 2.67- 2.99 Pass 2.00- 2.66
Upon receipt of a grade report the student should review it carefully for any errors or omissions. Any change of grade should be requested within two weeks of releasing grades or in the first two weeks of the new semester. The instructor involved should obtain a change of grade form from the Registrar's Office. No grade change will be approved unless it involves a computation or clerical error on the part of the examiner. Grade changes are allowed for Incomplete and Deferred Grades. Before a grade change is made on the student's record, the form must be signed by the instructor, the Department Chairperson, the Dean of the School and the Registrar. The new grade must be approved by the Academic Standards Committee except for incomplete and deffered grades.
- A student is not permitted to attempt to improve the grade earned in a course by additional examinations and/or projects. Similarly, an independent study course will not be used to make up for an unsatisfactory grade in a regularly scheduled class.
- AU - Auditing Courses
A student may wish to attend a class, but not receive credit for it. To audit a course, the student needs the permission of the Department and the Registrar of Admissions and Records. He/she must attend class regularly. If credit is desired the course must be repeated at another time, during which time the student will be required to meet all the requirements for the course. All changes from audit to credit or vice-versa must be made by the dates indicated in the academic calendar.
DG - Deferred Grade
A DG is assigned in certain courses that are of such a nature that they may not be completed within one semester and are so designated beforehand. A DG will be given each semester until the project is completed and final grade is assigned. Courses for which a DG is used normally run over two or three semesters. Any extension of time beyond this needs the approval of the Academic Standards Committee. A DG has no effect on the Grade Point Average (GPA). If a final grade has not been submitted to the registrar's office by the end of three semesters, including the semester the DG was first applied for, the DG shall be administratively turned to AW (Administrative Withdrawal) by the registrar. AW shall remain a permanent record in the transcript.
Procedure to apply for DG
A DG is applied for by the instructor. A student does not apply for it. The instructor must apply for DG grades for all those students taking such a course. The form is obtained from the Registrar's Office and the completed form is returned to the Registrar's Office. When the projects are completed, the final grades are then submitted by the instructor to the Registrar's Office for recording.
IW - Incomplete Work
An Incomplete Work indicates that major work has not been completed because of illness or other unforeseeable circumstances, and not because of negligence, late work or low performance. An Incomplete Work is not automatically assigned but must be petitioned for in writing by the student prior to the final examination period, and requires the approval of the class instructor, the Department Chairperson, the Dean of the School, Registrar and the Deputy Vice Chancellor. The petitioner must designate what work is to be completed and the time limit which shall not be later than the end of the following semester. An incomplete work not removed on time will result in a grade calculated using marks earned from the work already done out of the total marks of the course.
Procedure to apply for an "IW"
It is the student's responsibility to complete the form for an "IW" in triplicate for each "IW". The forms are obtained from the Registrar's Office. The completed forms with all the required signatures for approval are then returned to the Registrar's Office. If the student does not return to the University the following semester, he/she must petition the Academic Standards Committee for an extension. Failure to do so will result in calculating the grade as said before whereby the missing work is not considered. When the incomplete work is finally done, the instructor computes the final grade and submits it to the Registrar's Office. It is the student's responsibility to check whether the new grade has been entered on his/her record.
NG - No Grade
NG- No Grade is automatically assigned to a student at the time he/she registers for a course at the beginning of a semester. The NG is removed at the end of the semester when the course instructor submits a grade of a student to the registrar's office in a signed grade sheet. If by the end of a semester a course instructor does not have a grade for a student, and W, IW or DG has not been officially applied for and entered for the student, and there is no administrative action that has been taken to discontinue the student from the course to warrant him/her to be assigned AW, the course instructor is required to assign the student an "F" grade in the submitted grade sheet. The registrar's office shall record an "F" grade for a student whose grade is missing in a grade sheet and for whom W, IW, DG or AW has not been entered.
S/U - Satisfactory/Unsatisfactory Grade
A grade of “S” or “U” may be given in certain designated courses. “S” indicates a pass and a “U” signifies unsatisfactory performance. “S” and “U” carry no quality points and do not affect the GPA. “S” and “U” grades shall not be converted to standard or traditional letter grade, viz: “A, B, C, D”, and “F”
W - Official Withdrawal A “W” is assigned when a student officially withdraws from a course by completing the necessary forms before the date stipulated in the Academic Calendar as the last day to drop a class with a W. After this date an F is assigned if a class is dropped. To apply for a “W” obtain forms from the Registrar’s Office.
Grade Point Average (GPA)
This number is calculated by dividing the total grade points by the number of credit hours. Only “A” to “F” grades are used in computing the GPA and transfer credits are not included. If a student repeats a course, the higher of the two grades obtained will be used to compute the GPA.
A course in which a student has earned a grade of “C-” or better may be repeated only by permission of the Academic Standards Committee except where the minimum required grade for a given course is higher than C- and a student’s grade is less than the minimum acceptable grade in which case the first repeat does not require the Academic Standards Committee approval. A student who has earned a grade “F” or “D” in a course taken for a major, minor, concentration or cognate must repeat the course. No student will be allowed to graduate with a grade of “F” in any course required including general education requirement. A course may be repeated only once. If a student wishes to repeat a course more than once, he/she must petition through the Academic Standards Committee for approval.
Petition forms can be obtained from the Registrar’s Office. The completed forms with required signatures must be returned to the registrar’s office two months before the registration date of the semester when the course to be repeated is intended to be taken to allow enough time to process the approval by the Academic Standards Committee. A student must not register to repeat a course until an approval is given in writing. The grades earned in all attempts remain on the student’s permanent record, but in computing the cumulative GPA, the credits and points of the better grade will be used.
In a sequence type course, a student who earns an “F” or “W” for one semester must repeat that course before being permitted to enroll or remain enrolled in subsequent part of the courses in that sequence. In some sequence courses, a grade of “C-” or better is required in order to register for the subsequent semester. This applies to cognate courses and those in the major or minor areas of study. Otherwise, the student may register the subsequent semester with a grade of D.