- Category: General Information
In performance of its functions under the University of Eastern Africa Baraton Charter 1991, the University Council makes the following statutes for the governance, control and administration of the University. These statutes shall be cited as the University of Eastern Africa Statutes 1991, and shall come into effect on 29 March 1991.
The terms in these Statutes shall be defined in context or in accordance with the definitions such terms have in the Charter.
The Chancellor is the Executive Director of the Eastern Africa East-Central Africa Division and shall hold office concurrently with and throughout the duration of his appointment as Executive Director of ECD of Seventh-day Adventists.
The Chancellor shall be the Chairman of the University Council.
1. The Vice-Chancellor shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Vice-Chancellor shall be the Chief Administrative and Academic head of the University. He shall also be the Secretary of the University Council.
3. The Vice-Chancellor may assign or delegate any of his duties to a committee or to a member of the University faculty or staff and may withdraw any such delegation or assignment at will.
4. The Vice-Chancellor shall by virtue of his office, be a member of every committee functioning in the University.
The Deputy Vice-Chancellor - Academics
1. The Deputy Vice-Chancellor-Academics, shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Deputy Vice-Chancellor, Academics’ primary function shall be in the area of academic administration.
3. The Deputy Vice-Chancellor-Academics shall be an exofficio member of every committee of the University that deals with academic related issues.
4. The Deputy Vice-Chancellor-Academics reports to the Vice-Chancellor.
The Business Manager Deputy Vice Chancellor (DVC) – Finance and Administration
1. The Business Manager Deputy Vice Chancellor (DVC) –Finance and Administration shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Business Manager Deputy Vice Chancellor (DVC) –Finance and Administration’s primary function shall be in the area of finance and administration.
3. The Business Manager Deputy Vice Chancellor (DVC) –Finance and Administration reports to the Vice- Chancellor.
The Dean of Students Deputy Vice-Chancellor (DVC) – Student Services
1. The Dean of Students Deputy Vice-Chancellor (DVC) –Student Services shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Dean of Students’ Deputy Vice-Chancellor (DVC) –Student Services’ primary function shall be in the area of student social services, accommodation, and deportment.
3. The Dean of Students Deputy Vice-Chancellor (DVC) –Student Services reports to the Vice-Chancellor.
1. The Chaplain shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Chaplain’s primary function is to coordinate all religious activities of the University.
3. The University Chaplain shall be an ordained minister of the Seventh-day Adventist Church, on the University’s payroll.
He is responsible to the Vice-Chancellor for the following functions:
I. Serves as the senior pastor of the University Church in accordance with the Church Manual and the policies of the Seventh-day Adventist Church and Western Kenya Field of Seventh-day Adventists.
a. Works with the elected leaders of the Church in planning and implementation of all the services of the Church.
b. In consultation with the Vice-Chancellor, prepares a sermonic year for the Church and models for the students a well ordered pulpit and Church program.
c. Serves as a liaison between the University Church and the Western Kenya Field of Seventhday Adventists.
II. Provides specialized services to the University faculty/staff and students:
a. Teaches up to four credit hours per quarter as may be requested by the University administration.
b. Leads out in visitation, counseling (premarital, marital, career, spiritual, psychological, weddings, funerals, baptisms, etc)
c. Provides periodic written Reports to the University administration.
d. Serves as a member of the following committees:
• Religious Activities (Chairperson)
• Administrative Board
• Student Aid
• Carries out other duties as specified by the University administration.
4. The Chaplain reports to the Vice-Chancellor.
The Registrar of Admissions and Records
1. The Registrar of Admissions and Records shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
2. The Registrar of Admissions and Records chairs the admissions committee.
3. The Registrar of Admissions and Records shall be the custodian of all academic records and regalia.
4. The Registrar of Admissions and Records authenticates students’ satisfactory fulfillment of graduation requirements.
5. The Registrar of Admissions and Records reports to the Deputy Vice-Chancellor.
Principal of an Affiliated College
The Principal of an affiliated college is the liaison officer between the University and the affiliated college.
Dean of a School
The Dean shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe. The Dean of a School is the chief academic officer of the School and reports to the Deputy Vice-Chancellor.
Chairperson of a Department
The Chairperson of a department shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe.
He is the chief academic officer of the Department and reports to the Dean of a School.
The Librarian shall be appointed by the University Council on such terms and conditions of service as the Council may prescribe. The Librarian directs the total operation and services of the library and shall be responsible to the Deputy Vice-Chancellor.
Terms and Conditions of Service of Staff
The University Council shall appoint and prescribe the duties, term, and conditions of service of such academic and administrative staff (whether paid or honorary) as it may deem necessary for the efficient functioning of the university. In addition, the Council may transfer or discharge administrative officers, faculty, and staff members as and when it deems necessary.
The University Council
1. The membership, powers, and functions of the University Council shall be as prescribed in the University of Eastern Africa, Baraton Charter, 1991.
2. The University Council shall meet at least twice during an academic year and one of these meetings shall be on the campus of the University. The quorum shall be a simple majority of the total membership.
3. Decisions of the Council shall be by a simple majority vote of those present and voting, provided that the chairman of the Council shall have an original and a casting vote.
4. The Chairman, may at any time, call a meeting of the Council, and shall call a meeting within 30 days of receiving a request for that purpose addressed to him and signed by at least a third of the membership of the Council.
5. The Council may, subject to such limitations as it may think fit, delegate any of its duties to the Chairman or to committees consisting of such members of the Council and other persons as it may think fit. The Council may empower any such committee to act jointly with any other committee provided that the Council shall not delegate to the Chairman or to a committee the power to approve without further reference to the Council, the Annual Operating Budget.
6. The Chairman, or in his absence, a Vice-Chairman, shall preside at all meetings of the Council.
7. The Council may, at the discretion of the Chairman, transact any business by the circulation of papers and any decision so taken shall be submitted for ratification at the next meeting of the Council.
8. The Secretary of the Council shall keep the minutes of the Council’s deliberations, which must be ratified at a subsequent meeting.
The Administrative Board
1. The Administrative Board manages the day-to-day operations of the University and shall meet at least twice a month.
2. A quorum of the Administrative Board shall be a simple majority of its membership.
The General Faculty Assembly Senate
1. The powers and functions of the General Faculty Assembly Senate are as prescribed in the University of Eastern Africa Baraton Charter, 1991.
2. The General Faculty Assembly Senate shall meet at least once a quarter (an eleven-week academic term).
Departments, Institutes and Schools
There shall be such Departments, institutes and Schools within the University as the Council may from time to time decide. The University Master Plan calls for the establishment of the following schools:
1. Applied Sciences and Technology
b. Industrial Technology
c. Family & Consumer Science
d. Computer Science: Networking, Software Engineering, and Business Information Technology
f. Secretarial Studies
c. Guidance & Counseling
4. Graduate Studies
5. Health Sciences
b. Medical Laboratory Science
c. Medical Technology
f. Public Health
6. Natural Sciences
7. Humanities & Social Sciences
b. Development Studies
The Student Forum
1. A Student Forum may be organized each academic year on the basis of democratic elections of the student leaders by the students themselves as shall be outlined in the constitution of the Student Association of the University observing the following:
a. The top student leadership (officers) of the Student Forum shall be elected by the students directly from the general student body. The student forum leader should be a member of the Seventh-day Adventist Church.
b. Each academic department shall have one representative on the Student forum for every 100 students or major fraction thereof, provided that each department shall have at least one representative regardless of enrolment.
2. The purpose of the forum shall be to provide students orderly avenues through which to share concerns and suggestions with the University administration.
3. The Student Forum shall have two faculty advisors appointed by the Administrative Board, in consultation with the student representatives on the Student Forum and the Senate.
4. The Student Forum shall function under the jurisdiction of the DVC – Student Services.
1. The following committees shall function regularly in the implementation of the educational objectives of the University:
a. Academic Standards Committee: The Academic Standards Committee sets and monitors the standards for curricular and academic matters.
b. Admissions: Implements the admission process.
c. Building: Advises the administration on the construction of physical structures.
d. Library: advises the Librarian on matters pertaining to efficient
e. Religious Activities: Coordinates the religious activities of the University within the framework of the tenets of the Seventh-day Adventist Church.
f. Student Affairs: shall advise the Administration on the non-academic aspects of student life, e.g. accommodation, deportment, recreation, etc. It shall also function as the University student disciplinary authority. The University Council may, from time to time, approve other committees as it sees fit.
To be admitted to the University, the applicant must meet one of the following minimum requirements:
1. Kenya Certificate of Secondary Education (KCSE) with:
a. A minimum of a Mean Grade of “C+”
b. A minimum of C+ in the necessary cluster subjects related to a degree to be pursued
c. A Pass in English Language or Kiswahili
2. The equivalent of KCSE with requirements as indicated in (a)-(c) above.
3. A minimum of two Principal Passes in the Kenya Advanced Certificate of Education (KACE)
4. Passing Mature Age Examination (applicants in this category may not be eligible for some courses):
a. Be at least 25 years of age
b. Must possess an “O” level certificate
c. Provide proof of a minimum of two years of work experience
d. Pass the Mature Age Entrance Examination by the University
5. International Applicants must satisfy all Immigration formalities in force in their countries and obtain a Pupil’s Pass from the Kenya Immigration Department.
6. Admission is subject to character recommendations.
7. Admission is subject to availability of classroom and residence accommodations.
8. From time to time, the University shall prescribe the level of performance that will be accepted as minimum qualifications for entry into any level of University program.
Candidates for Admission to Graduate programs must fulfill the following conditions:
1. For master’s degrees, applicants must hold a bachelor’s degree from UEAB or an equivalent qualification from other institutions recognized by UEAB. In addition, the University, from time to time, shall prescribe the level of performance in the bachelor’s program that will be accepted as minimum qualification for entry into a master’s program.
2. For doctoral degrees, applicants must have a master’s degree from UEAB or an equivalent qualification from other institutions recognized by UEAB. In addition, the University, from time to time, shall prescribe the level of performance in the bachelor’s program that will be accepted as minimum qualification for entry into a doctoral program.
Designation of Degrees
1. The University shall have power to confer the following degrees: To Be Denoted By The Following Letters:School of Applied Science and Technology
Bachelor of Science B.Sc. Bachelor of Science in Industrial Technology B.ScIT Bachelor of Technology B.T. Master of Science M.Sc. Doctor of Philosophy PhD Doctor of Science D.Sc.School of Business Bachelor of Business Administration BBA Master of Business Administration MBA Doctor of Philosophy PhDSchool of Education Bachelor of Arts BA Master of Arts MA Doctor of Education EdD Doctor of Philosophy PhDSchool of Health Sciences Bachelor of Science BSc Bachelor of Public Health BPH Master of Science M.Sc Master of Public Health MPH Doctor of Science D.Sc Doctor of Medicine MDSchool of Humanities and Social Sciences Bachelor of Arts BA Master of Arts MA Doctor of Philosophy PhD School of Natural Sciences Bachelor of Science B.Sc Master of Science M.Sc Doctor of Philosophy PhDSchool of Theology and Religious Studies Bachelor of Arts BA Master of Arts MA Master of Divinity MDiv Master of Pastoral Studies MPS Doctor of Ministry DMin Doctor of Philosophy PhD
2. Every degree certificate shall incorporate a brief description of the course or subject of specialization.
Awarding Degrees, Diplomas, Certificates
1. The University shall award degrees to students who have qualified for admission to certain degree levels, the standards of which are established for each program by respective schools and ratified by the University Council.
2. Upon the approval of the Senate, the University shall award degrees to students who will have satisfactorily fulfilled the requirements for each particular degree offered as established by respective schools and ratified by the University Council.
3. The University may grant honorary degrees for meritorious achievement.
A recommendation to grant an honorary degree shall originate from the Academic Standards Committee and shall be presented by the Vice-Chancellor to the University Council for approval.
The criteria for granting honorary degrees shall be formulated by the Academic Standards Committee and approved by the University Council
1. Graduation ceremony of the University of Eastern Africa Baraton shall be held at least once a year and shall be presided over by the Vice-Chancellor or any other person nominated by the Vice-Chancellor in consultation with the Chancellor.
2. Degrees shall be conferred at the Graduation Exercise. A candidate shall not be granted a degree, other than an honorary degree, unless the candidate has paid such fees as may be prescribed by the Council, and unless the Registrar has authenticated that such candidate has fulfilled all the requirements prescribed for such degree.
3. The procedure for conferring of degrees, the regalia to be worn and all other matters regarding Graduation Exercise shall be determined by the Academic standards Committee and the Senate and approved by the University Council.
1. The University Examinations shall be conducted under the control of the Academic Standards Committee. The Academic Standards Committee shall promulgate regulations which will safeguard the Academic integrity of the University.
2. In the event of any alleged examination irregularity, the Academic Standards Committee shall investigate the case and report it to the Vice-Chancellor for action on behalf of the Senate; provided the aggrieved party shall always be given a hearing.
1. All the funds, assets and property, movable and immovable, of the University shall be managed and utilized by the Council in accordance with the University Charter, 1991, through the office of the Business Manager. Deputy Vice-Chancellor (DVC) – Finance and Administration
2. Sources of funds shall be:
a. Annual grants and appropriations from the Eastern Africa Division East-Central Africa of the General Conference of Seventh-day Adventists.
b. Endowment, gifts and trust funds.
c. Tuition and fees.
d. Income from University auxiliary enterprises and investments.
3. The financial year of the University shall be the period of twelve (12) months commencing July 1 of a given year and ending June 30 of the following year.
4. Before the commencement of a financial year, the Vice Chancellor shall through the office of the Business Manager Deputy Vice-Chancellor (DVC) –Finance and Administration and in consultation with the Deputy Vice Chancellor –Academics and other personnel, prepare a budget detailing the estimated revenues and expenditures during the financial year.
5. The Annual budget shall be presented to the University Council for approval prior to the beginning of the new financial year.
6. The Business Manager Deputy Vice-Chancellor (DVC) –Finance and Administration shall provide members of the Administrative Board and the University Council with a detailed monthly statement of all revenues and expenditures.
7. The accounting records of the University shall be audited regularly by the General Conference Auditing Services.
8. The University shall have the right to withhold the conferment of any degree, certificate or award, or the release of any transcripts of Academic record until any outstanding fees are settled with the University.
1. These statutes shall go into effect on the day after the day the University of Eastern Africa, Baraton Charter has been awarded.
2. The University Council may amend, nullify or add any Statute as and when it deems fit/necessary.